The Best Document Management Software for 2020. Many small to midsize businesses (SMBs), such as legal firms, creative firms, or media and publishing organizations, aim to go paperless and are.

RiskWatch risk assessment and compliance management solutions use a survey-based process for physical & information security in which a series of questions are asked about an asset and a score is calculated based on responses. Additional metrics can be combined with the survey score to value the asset, rate likelihood, and impact. Assign tasks and manage remediation based on survey results. Identify the risk factors of each asset you assess. Receive notifications for non-compliance to your custom requirements and any relevant standards/regulations. The hyper Content & Digital Asset Management Server helps organizations to have full control over all their digital assets, to automate processes and cut costs.Access all your rich rich content directly by conveniently integrating it into the creative workflow of internal/external teams and programs like Adobe CS, MS Office, and OpenOffice.

Ensure process control with collaborative approval. Share the content directly on Social Media Networks.Create customized Brand Portals to promote and meassure the success of various rich content. FileHold is a full-featured document management software that can be installed on the local server or in the cloud to improve security, increase compliance, streamline operations, and save money. Affordable and easy-to-use, FileHold offers a suite of features that include document scanning, indexing, capture, storage, search, and versioning; records management archiving and disposition; and document workflow review and approval. Available on mobile devices and for desktops, FileHold provides a secure, audited, centralized, version controlled, and searchable document repository.

The best companies are built on unified content. More than 4.000 businesses use DatoCMS to create their online content at scale from a central hub, and distribute it easily via API to websites and any other digital experience. Your customers demand blazing-fast digital products, web standards are evolving at the speed of light, yet you rely on 15-years-old solutions like WordPress that force you to deliver heavy, low-quality user experiences. New channels, new markets, complex use cases, fast iterations. You can no longer afford to think locally. You need to have a reliable solution that is capable of following your growth, globally, and lets you adapt along the journey.

Headless CMS means keeping everyone on the same page, storing everything in a single centralized hub, making an edit and publish it instantly, everywhere. Test and iterate painlessly, no matter what’s the digital product you’re working on, without reaching out to your IT for complex migrations. The faster way to manage content. Headless CMS and API toolkit to help your team build modern apps faster, together. The Cosmic JS Headless CMS comes with all of the features your team needs to build content-powered apps faster and easier. Don't waste time building and maintaining your own CMS.

We've already built the best CMS for you. Integrate content into any new or existing website or app using our API tools and resources. Launch projects faster by avoiding CMS maintenance.

The best CMS for your team is ready to go. Cosmic JS provides developers the best tools to build modern, content-powered applications. Choose between fully CRUD-capable REST and GraphQL APIs. You can add the power of Cosmic JS to any new or existing codebase, regardless of programming language. Build with structured content. Sanity is the fastest, most flexible platform for delivering content to digital devices and products.

Distribute a single source of truth to any channel, device or product. Sanity lets you treat content as structured data so you can flow it across APIs to power experiences wherever you might need them.

Sketch with data. Start content work before even selecting a presentation framework. Move right to production. Advanced data modeling and custom user interfaces let you decouple content from presentation. Sanity treats all your content as data – even rich text – so you can transform and reuse it across channels.

The Sanity Studio ships as open-source software so you can create better editing interfaces in React.js. Specify schemas and validation logic in JavaScript and install plugins from npm. We have you covered with an open-source editor that you can extend with React.js and plugins from npm. Web-to-print software that templatizes and protects your brand. Create, protect, and distribute your brand's content all from the same place. Create branded print stores for your team with templates they can customize and print.

Set user permissions and accessibility. Lock down colors, logos, and fonts to maintain brand consistency across the organization, no matter who is accessing or adjusting the template. Get high-quality printed materials shipped straight to your location. Or, reach your audience even quicker with Lucidpress's direct mail delivery. Whether its social media posts or printed brochures, our cloud-based platform helps your business manage the brand experience from start to finish. Our web-to-print software features a growing gallery of professional templates that can be customized to showcase your brand.

With advanced template locking, you can secure important brand assets in your designs to ensure they're never accidentally stretched or moved. Whether you need to generate simple or complex documents interactively, in batch or through automated workflows, capture customer information and data, or store and manage enterprise content, Xpertdoc has the solution to solve your document automation challenges.

Xpertdoc Smart Flows allows you to build and deploy optimized, automated processes for efficient generation, storage, delivery, and e-signature of your documents. Xpertdoc Smart Forms enables your customers to enter and submit their information through a better, faster, guided, and digital process that improves internal efficiencies and data accuracy. Xpertdoc Content Manager facilitates and accelerates the storage, search and retrieval of your digital assets, in a secure repository. Plus, we provide integrations to leading ERP, CPQ, CRM platforms (Microsoft Dynamics 365 and SugarCRM), and more, enabling you to leverage powerful document generation and automation capabilities from your enterprise core systems. Nuxeo makes it easy to build smart content applications that enhance customer experiences, improve decision making, and accelerate products to market.The Nuxeo Platform is a modern content services platform for low-code application development with a scalable architecture and flexible metadata model that provides advanced content management capabilities, including AI and machine learning, for any type of content. Regardless of size, volume, or where your content is stored, we enable organizations to securely access, find and use information across business units, applications, channels, and processes. Manage content without limits, wherever your team is.

A Content-as-a-Service platform that gives you all the headless CMS benefits while empowering marketers at the same time. Kontent helps you and your distributed teams rapidly deliver meaningful content wherever your customers are! Is your content spread across multiple systems and organizational silos? Do you have a hard time managing multiple channels and keeping them consistent? Kentico Kontent unifies all your content in one place and publishes it wherever you need it. Do you prefer React or Vue.js or NET Core?

With Kentico Kontent, you don’t have to make difficult choices. Our APIs and SDKs let you choose the technology and tools you love and deliver digital products faster. Like 10 times faster! Map projects to your editorial calendar, assign contributors, and watch the progress. With Kentico Kontent, you always have the real-time status of your project, so there are no last-moment surprises.

Superpower your web team with WebOps. Embrace agility, iterate faster, and drive results. Build best-in-class Drupal and WordPress sites with scalable infrastructure and a lightning-fast content delivery network.

Supercharge your web development team with the tools they need to keep projects on time. Empower your web team to develop, test and launch sites in realtime with Git-based workflows and feature branching. Agile marketers use Pantheon to publish fresh content and quickly launch digital campaigns without the need for IT or engineering support.

2,500 web agencies have adopted our hosting platform to increase developer productivity, reduce operational cost, and deliver amazing digital experiences for their clients. Redwood Reporting powered by Report2Web automatically delivers critical report output, when, where and how you need it most. Loved by Developers, built for the Enterprise. The most modern CMS platform with dynamic in-context editing.ApostropheCMS was created to bring happiness and productivity to web developers and to content editors. It is used around the world by companies of all sizes to build and manage mission critical websites and applications. ApostropheCMS's editing tools give content editors and marketing teams intuitive workflows for managing content right on the page. Other features include a robust publishing workflow, advanced localization capabilities, support for multi-tenancy, and a powerful headless content API.The only fully featured enterprise-grade Content Management Framework to be built within a full-stack JavaScript ecosystem and fully open-sourced.

Building a website with ApostropheCMS allows developers to work with tech they love like JavaScript, Node.js, npm, and MongoDB. The SCHEMA Group was established in Nuremberg in 1995 and is a medium-sized software manufacturer with more than 130 employees. The SCHEMA Group produces component content management and content delivery solutions for authoring departments creating product-related content.The SCHEMA ST4 component content management system is one of the most frequently used systems for the modularised creation of documentation, package inserts and marketing documentation. The system covers all areas of creation, versioning, variant control, translation, management and publication of product-related content – from authoring assistance during input to the finished layout for the printed catalogue. Take charge of your entire content lifecycle. Sitecore Content Hub helps you manage every aspect of your marketing content for all your channels with a single, integrated solution. Enjoy one home for all your digital assets, media, product, and other content.

Capitalize on personalization and manage the content that feeds it. Leverage artificial intelligence (AI) and machine learning for content tagging. Integrate seamlessly with Sitecore CMS and commerce solutions. Plan, schedule, and organize content production via a structured process. Stop searching through multiple sources and systems to find what you need.

Centralize all your marketing assets with a digital asset management (DAM) solution that integrates seamlessly with your CMS. Get ahead of the curve, instead of always putting out fires. Be confident that content is always ready when needed for all your channels, audiences, campaigns, regions, etc. Bit Tech Labs is a software business formed in 2018 in the United States that publishes a software suite called bit.ai. Bit.ai includes training via documentation, webinars, live online, and in person sessions. The bit.ai product is SaaS software. Bit.ai offers a free version.

Bit.ai includes 24/7 live support. Bit.ai is collaboration software, and includes features such as collaboration tools, document assembly, document retention, file type conversion, and version control. Product pricing starts at $15.00/month/user. Alternative competitor software options to bit.ai include Nuxeo Platform, SCHEMA ST4, and hyper Digital Asset Management Server. Docsie is a smarter way to create stunning software documentation. Easily create, update, translate, publish, and maintain your product documentation. Embed your docs anywhere with one line of code!

Docsie is an easy to use technical authoring tool ✍️ and content editor 📖. Write, edit, and store your software documentation or user guides in one place 📚. Then embed your documentation on your site or in your intranet with one line of code. We can also publish and host your docs for you, for free.

📈 It's super easy! Docsie provides a dynamic way to manage and serve documentation in multiple languages. Deliver your content to a diverse customer base in their preferred locale. Do you have multiple versions of your software? Docsie can help you easily manage multiple versions of your software documentation. Seamlessly publish docs that update in real time. IntelliChief is here to help you work smarter – across every area of your business.

With enterprise content management (ECM) and workflow automation, you can spend less time on manual processes, and more time bringing your company into the future.Our document management system gives you a simpler solution for storing, sharing, and accessing your documents. All of your business information stays neatly organized in a secure electronic archive. Everything you could possibly need – from invoices and purchase orders to legal agreements and employee records – is easily accessible, from any device.Our software also integrates with your enterprise resource planning (ERP) system, helping you simplify your core business processes. You can send data from your documents to your ERP applications, without having to enter it manually. And because IntelliChief updates in real time, you always have access to the most up-to-date information.

Interfacing Technologies is a Canada software company that was founded in 1983, and offers a software title called Enterprise Process Center (EPC). Enterprise Process Center (EPC) offers training via documentation, live online, webinars, and in person sessions. Enterprise Process Center (EPC) offers a free version, and free trial. Enterprise Process Center (EPC) is document management software, and includes features such as cataloging / categorization, collaboration, content management, decision tree, discussion boards, full text search, knowledge base management, and self service portal. With regards to system requirements, Enterprise Process Center (EPC) is available as Windows, Mac, and SaaS software. Enterprise Process Center (EPC) includes business hours support, 24/7 live support, and online support. Some alternative products to Enterprise Process Center (EPC) include SCHEMA ST4, hyper Digital Asset Management Server, and FileHold Document Workflow.

Founded in 2009, BloomReach is a software organization based in the United States that offers a piece of software called BloomReach Experience Manager. BloomReach Experience Manager offers online, business hours, and 24/7 live support. BloomReach Experience Manager features training via documentation, and in person sessions.

The BloomReach Experience Manager software suite is SaaS, Mac, and Windows software. BloomReach Experience Manager is content management software, and includes features such as approval process control, indexing, permission management, rich text editor, rule based publishing, search, SEO management, template creation, and version control.

BloomReach Experience Manager offers a free version. Some competitor software products to BloomReach Experience Manager include ApostropheCMS, Sling CMS, and Enonic XP.

Document management software has become a crucial component of running a business in 2020. So many organizations are either going paperless, have remote employees, or both.These new trends make it unrealistic to keep documents and paperwork in physical filing cabinets or boxes in an office.Document management software allows you to declutter your office, improve security, and access files or data from anywhere. This software also enhances efficiency when sharing documents or collaborating with team members.Are you ready to digitally upload, track, and securely archive your documents? You need document management software to achieve this.Whether your company is going paperless, or you just want to digitize your records for improved organization, this guide has everything you need to know about DM software (DMS). Compare The Best Document Management SoftwareGet matched up with a document management service that fits your needs.There are hundreds, if not thousands, of document management solutions on the market today. Cloud storage tools like Google Drive or Dropbox could technically fall into this category as well.But for the purpose of this guide, I focused on DMS for businesses. For this instance, there are really only seven solutions that I would recommend.

The 7 Best Document Management SoftwareThe reviews below include a brief summary, features, benefits, prices, and any potential drawbacks of each software. Use this as a resource to find the best document management software for your unique situation. Starting at $15 per month. Integrates with many third-party services. File share & collaboration tools. Access files from anywhere.is one of the best document management solutions on the market today.

Since 2001, this company has helped individuals, small business owners, and enterprise-level companies organize data and files online.The software makes it easy for you to stay organized and find a document, regardless of how many you have on file.You can search for documents or locate them based on folder templates or pre-defined file names. EFileCabinet also keeps a portfolio of your most used documents for quick access.The eFileCabinet solution does all of the hard work for you. Simply upload a document, and the software will file it for you. The automated workflow streamlines your time-consuming tasks to improve efficiency in the office.All of your documents can be accessed from anywhere with a web browser or mobile app. You can upload documents directly from your phone using the camera on your device. EFileCabinet also allows you to sign contracts.One of the biggest standouts for this solution is the collaboration features. The system allows you to create different levels of security, so only certain people can access data.eFileCabinet has encrypted file sharing and requests, two-factor authentication, and role-based permissions.

You can even set IP or location-based authentication.The software integrates with popular third-party services like DocuSign, Salesforce, and Microsoft Office.Here’s an overview of the plans and price points for eFileCabinet:. Starter — Starting at $15 per month (25 GB of storage). Advantage — Starting at $55 per month (1 TB of storage). Business — Starting at $99 per month (5 TB of storage). Unlimited — Starting at $199 per month (Unlimited storage)All prices are listed per user and billed on an annual basis.

Once you upgrade from the Starter plan to Advantage, you’ll need to pay for a minimum of three users.I’d only recommend the Starter plan to individuals. Sole proprietors or very small businesses can probably get away with the Advantage plan, but the Business package will likely be the best for the majority of you.With eFileCabinet, you get to choose if you want your storage either on-site or on the cloud.

Personally, I prefer the cloud storage. But there are advantages to on-premises as well.2. Free for 30-days. Customized pricing. Industry-specific solutions. AI technology.represents the future of document management.

The software to automate your organizing process.When you upload content to M-Files, the platform automatically organizes the data based on what it is, as opposed to just where you want to store it.You even have the ability to connect M-Files to your existing network and systems to protect your information and categorize everything with AI, automatically and securely.Another top benefit of M-Files is that they offer industry-specific solutions. Some popular industries that they service include:. Financial services. Construction and engineering. Oil and gas.

Real estate. Manufacturing.

Professional servicesM-Files is great for larger teams that need to access documents at different times. If someone on your staff needs a file that was uploaded and saved by another colleague, they won’t need to search through different folders to see what the document was saved as.With AI technology, all you need to know is what type of document you’re looking for. Then you can organize the content based on criteria like project title, author, customer, or expiration date.M-Files will automatically detect duplicate content. Rather than having multiple versions of the same or slightly different documents on your storage system, it will automatically update the latest document to one singular file. This way you always know that you’re viewing or working with the latest version.With M-Files, you can store a wide range of document types, including emails.

The software also allows you to collaborate with external users who don’t have M-Files. That content can be shared as a secure link.M-Files offers cloud storage, on-site storage, and hybrid storage solutions as well.You can try M-Files free for 30-days but pricing for M-Files is not listed on their website.

You need to contact their sales team to inquire about a custom solution.3. Try for free. Customized pricing. Enterprise solutions. All-in-One document management.is a relatively new DMS. After launching in 2014, they have been providing all-in-one document management solutions for enterprises all over the world. It’s designed specifically for large businesses and helps streamline tasks to save time when it comes to storing and accessing files.More than 300 enterprises across 80+ countries use Templafy for document management.

This translates to more than one million users.Using intelligence software, Templafy will automatically show the most relevant content to each employee based on their usage and position.Your marketing team doesn’t need to see accounting documents, and vice versa.One of the biggest pain points with DMS, in general, is having to create new documents using another platform. Templafy eliminates this pain point by giving users the ability to create and edit new content directly within the system.Both new and uploaded content can all be managed in a simple and singular feed on your dashboard.Templafy’s cloud storage software means you can access documents from anywhere, including on your smartphones and tablets.You can integrate Templafy with Microsoft Office 365, G-Suite, and other platforms that you’re using to run your business on a daily basis. You can even integrate Templafy with CRM solutions like Salesforce or Microsoft Dynamics.Big brands like Pandora and IKEA trust Templafy to manage their documents with enterprise-grade software.In addition to managing documents and files, Templafy has solutions for maximizing employee productivity and creating an evergreen IT infrastructure.Security is another top benefit of using Templafy.

You and your team can securely store and access content from anywhere, using any device, whether you’re online or not.Like most enterprise software, Templafy provides custom solutions for each unique company. So they don’t list any prices online. You can try Templafy for free before you commit to a contract by reaching out to their sales team.4. Limited free forever plan. Paid plans start at $12/month. Track file delivery & downloads. Send large files securely.is a document management solution with a specific purpose—sharing and collaboration.Other DMS on the market have features for file sharing as well, but Hightail takes this to the next level.I recommend Hightail to businesses that need the ability to send large files securely.Sharing is simple.

Just drag or upload a file from your device or cloud storage solution into your Hightail account. Enter the information for who you want to share it with, and automatically send an email notification to the recipient.With Hightail, you’ll be able to track the delivery and downloads of content you shared. So you know exactly who opened it and when.Hightail lets you send files of up to 500 GB. Custom enterprise pricing. Security is their top priority.

Large free learning center. Track changes and revisions.is a DMS made for businesses where security is a top priority and concern. Certain industries have strict regulations for companies to comply with.MasterControl understands those compliance concerns and created a document management solution that meets any security requirements.One of the top features of MasterControl is its ability to track changes and revisions. If a document needs to be reviewed by a particular person, you can schedule a time and send out reminders as well.MasterControl can also limit revisions based on access.

You have complete control over who can make changes to a document.You can also create custom watermarks, sequential numbering, and location tracking to control copies of your files.MasterControl is 21 CFR Part 11 compliant. This means that documents have a time-stamped audit trail, as well as e-sign functionality that complies with federal regulations.Another unique standout of MasterControl is its learning center. You’ll have access to tons of free videos, documents, and other resources to educate you about the platform and security compliance in general.If you need enterprise-grade security for document management in a strict industry, MasterControl will be a top option for you to consider. Contact their sales team for a custom quote.6. Customized pricing. HIPPA compliant solutions.

E-signature capability. Completely customized services.has solutions for small, medium, and enterprise-level businesses. It’s a simple solution for document management.With PaperTracer, you’ll have the ability to automate your contracts and digitize all of your documents in a centralized database.

PaperTracer has tracking and reporting capabilities and HIPPA compliant solutions as well.Your document management solution is completely customized. Try it for free.

Customized pricing. Cloud-based solution. Used by 12,000+ businesses.For those of you who are looking for a high-quality cloud-based solution for document management, look no further than.This DMS is unique because it has specific solutions for tasks within your business processes:. Document management. Invoice processing. Employee management. Sales.

MarketingDocuWare has everything you need for digital transformation and going paperless usingThis is another software that’s used by large businesses and enterprises. Sony, Toshiba, Levi’s, and Kellog’s are just a handful of their most well-recognized customers.But with that said, DocuWare stands out as a top option for small and medium-sized businesses as well.Small business owners can use DocuWare to automate their digital workflow, securely organize and store documents, and automate certain tedious tasks.DocuWare allows you and your staff to edit or annotate documents directly on the platform. Not every DMS on our list gives you this capability.I like DocuWare because it has features designed to connect remote employees and your deskless workforce.

Anyone can easily access content at home or on the go from any device.More than 12,000 businesses in 90+ countries trust DocuWare for document management. So you know that the company is legitimate with a track record like that.It has specific use cases for things like contract proposals, finance processes, and HR tasks as well.The pricing for DocuWare follows a common theme in this guide. They offer a free trial, but you need to contact their customer support team directly for a custom quote.How to Find the Best Document Management Software. Compare The Best Document Management SoftwareGet matched up with a document management service that fits your needs.Choosing a document storage solution can be challenging if you don’t know what to look for.

There are certain features and benefits that you need to keep an eye on when you’re evaluating a prospective software.I’ll show you the methodology that we used to come up with the choices in this guide. You can use the same system to help narrow your search. Storage LocationIn most cases, document management solutions are either cloud-based or on-site. Some companies offer just one, while others let you choose which one you prefer.For example, eFileCabinet offers both on-premises and cloud-based storage. M-Files has both as well, and also has a hybrid solution. Other solutions, like DocuWare are completely cloud-based.I personally prefer cloud solutions because you can access content from anywhere. But for security reasons, some companies want files stored locally on their network.

File Sharing and CollaborationWhat can you do with your files once they are uploaded and stored? While organizing files is obviously important, it’s useless for some companies if the documents can’t be shared with teams or external users.Look for a DMS that accommodates your internal needs for editing or collaborating on files. Features like automated version updates and in-platform editing capabilities are crucial here.The size of your files will also depend on which solution is best for your business. If you need to share large files, Hightail is the best choice. SecurityMost business-related files and data are sensitive.

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So it’s important to have a document management solution that can securely store information.Some solutions offer access permissions based on individual clearance levels or even location.Other platforms specialize in compliance for unique industries, like healthcare, legal, or government businesses. PricePricing for DMS is usually based on storage limits and users. At each price tier, you can expect the plan to have additional features and benefits.The majority of the solutions on this list offer custom plans and pricing. So to get a better idea of how much your document management software will cost, you’ll need to consult with a sales representative.For those of you who are looking for a cost-effective solution and instant sign-ups, eFileCabinet will be a top choice for you to consider. IntegrationsIdeally, you want to find document management software that works with the platforms you’re already using. Whether it’s CRM like Salesforce, or document editing and creation software like Microsoft Office 365, certain platforms have a wide range of integrations for you to choose from.However, other solutions that are niche-specific are a bit more limited.

So make sure you use software that will actually benefit your workflow process. ConclusionDocument management software is extremely diverse. Each solution offers unique benefits for businesses based on size, industry, and many other factors.Still not sure which of the above is the best document management software for you? Use the tool below to compare products based on your specific needs.